Opportunities at John Hopkins

Full-time positions available at Johns Hopkins…

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Johns Hopkins has posted two positions now accepting applications on their website. The details are listed below. Scroll to view details on both positions:

Associate Director

Classified Title: Academic Program Administrator

Requisition #: 314347

Range: MC

Level: 3

Salary: Commensurate with experience

Status: Full Time

School: Krieger School of Arts and Sciences

Location: Homewood Campus

Location City: Baltimore

Location State: MD

Resume Required for Application: Yes

Area of Interest: Administrative

Contact: Central Talent Acquisition Office: 443-997-5100

 

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General Description

The Baltimore Youth Film Arts Program is sponsored by the Johns Hopkins Film and Media Studies Program with a three-year grant from the Mellon Foundation. It offers free filmmaking and photography workshops to Baltimore youth ages 16 to 29, and shares student fellow work with a wide audience through public screenings and the website: filmartsbaltimore.org. The program is assembling an archive of Baltimore stories told by new, young artists. The program has entered year two of the grant. The program is a complex network of partner organizations and individuals; participants with a wide variety of needs and from a wide variety of backgrounds; and a range of workshops, events, and locations. The Associate Director will work in close collaboration with FMS faculty and the Program Coordinator in administering the program, and must be fully devoted to the mission. Periodic weekend hours will be required for program workshops and events.

Essential Duties & Responsibilities:

Performance Management:

(For employees who supervise full-time staff.)

  • Conduct annual reviews
  • Staff development
  • Provide ongoing feedback and constructive criticism
  • Prioritize and direct work efforts, providing guidance and direction
  • Conflict resolution
  • Motivate for higher collaboration and performance
  • Conduct interviews and make recommendations for hire

Examples of Measures for Performance Management:

  • Expectations are clear, well communicated, and relate to the goals and objectives of the department or unit
  • Staff receive frequent, constructive feedback, including interim evaluations as appropriate
  • Staff have the necessary knowledge and skills to accomplish goals
  • The requirements of the performance planning and evaluation system are met and evaluations are completed by established deadlines with proper documentation
  • Performance issues are addressed and documented as they occur
  • Safety issues are reviewed and communicated to assure a safe and healthy workplace and a reduction in work related absences
  • Notifies staff of upcoming job-related training opportunities and encourages attendance
  • Frequent interaction with staff to keep informed of workloads, issues, accomplishments, etc.
  • Equitably assigns tasks/evaluates priorities considering team members’ workloads and skill sets
  • Takes a team approach to issue resolution and/or completing tasks/projects

Program Administration and Oversight:

  • Oversee all aspects of recruitment and enrollment of in-school and out-of-school youth from high schools, youth programs, and other community organizations; and registrations and releases for student fellows, minor and adult
  • Work with principal investigator in all aspects of promotion of the program, from recruiting for workshops to promoting events to raising awareness of the program in Baltimore and beyond
  • Oversee and maintain program website
  • Work with program director to review workshop proposals, develop workshops, and revise workshop descriptions
  • Oversee all aspects of workshops. Responsibilities include:
    • Coordinating workshop proposal submissions for review by FMS faculty (receive, log). This includes collecting curriculum vitae, syllabi, and equipment lists
    • Scheduling correspondence with instructors and teaching assistants who themselves keep workshop attendance sheets
    • Overseeing delivery deadlines for workshop materials from instructors to program office
    • Maintaining communication with student fellows between workshop meetings
    • Manage instructor, assistant, and student fellow contracts (draft using a template; mail to instructors; maintain a checklist to track signed, returned contracts)
    • Monitor background checks for instructors and assistants (maintain a checklist in cooperation with JHU HR)
    • Assist in identifying and hiring instructors and teaching assistants
    • Work with principal investigator to identify and pursue community partnerships to support workshops and events
    • Represent the principal investigator as needed at meetings and special functions
  • Oversee all aspects of event planning 3 to 6 times per year. Responsibilities include:
    • Identifying and scheduling event spaces for the exhibition of student fellow work
    • Planning the program for each event
    • Scheduling caterers and AV support
    • Identifying and scheduling guest speakers when necessary

Financial

  • Monitor all aspects of payroll administration, vendor payments, student fellow stipends, guest honoraria and other financial matters
  • Provide oversight in the development, preparation, projections and reconciliation of program budgets
  • Oversee and monitor the budget and program expenditures, including payment of instructor and assistant salaries, outreach and other contractor payments, student fellow stipend awards, location rental fees, transportation fees, equipment and office supply acquisition
  • Reconcile accounts and make journal transfers as required
  • Develop required program reports, both budget and non-budget for the Program Director

Academic and Administrative Support:

  • Monitor day-to-day operations of the office
  • Oversee all aspects of program communications and relations with other departments, general office administration, computer/data services, and facility/maintenance needs
  • Administer academic support services
  • Other duties as assigned

Qualifications

Bachelor’s degree in a related field or equivalent experience. Minimum of 3 years of progressively responsible experience required. Prefer experience in hiring and supervising staff; in teaching and curriculum design; and in children’s programs, arts programs, and/or community outreach. Prefer experience in film production.

Knowledge and Skill:

  • Exceptional interpersonal skills and communication skills, oral and written
  • Exceptional organizational skills and attention to details
  • Solid working knowledge of video, audio, and sound recording equipment
  • Solid working knowledge of software to support film and photographic arts
  • Highly proficient computer skills including Microsoft Word, Excel, Outlook and PowerPoint
  • Knowledge of SAP and other JHU systems preferred
  • Website management skills helpful

Preferred Qualifications

*Cover letter and resume should be submitted for full consideration

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Position number two:

Program Coordinator

Requisition #: 314348

Range: OF

Level: 3

Salary: Commensurate with experience

Status: Full Time

School: Krieger School of Arts and Sciences

Location: Homewood Campus

Location City: Baltimore

Location State: MD

Resume Required for Application: Yes

Area of Interest: Administrative

Contact: Central Talent Acquisition Office 443-997-5100

You must login before you can Apply/Save/Email this position.

Email Address
Password
Login Forgot Password?

Don’t have a JHU Jobs account? Create Account

General Description

The Baltimore Youth Film Arts Program is sponsored by the Johns Hopkins Film and Media Studies Program with a three-year grant from the Mellon Foundation. It offers free filmmaking and photography workshops to Baltimore youth ages 16 to 29, and shares student fellow work through public screenings and the website: filmartsbaltimore.org. The program has entered year two of the grant. The Program Coordinator supports FMS faculty and the Associate Director in administering the program, and must be fully devoted to the mission. The ideal candidate will be organized, energetic, efficient, and detail-oriented.

Essential Duties and Responsibilities:

Program Coordination and Administration

  • Administer payroll, including student fellow stipends (receive and log, review for accuracy, enter into database); instructor salaries (enter data in SAP for payroll purposes, process any salary changes); assistant salaries; and occasional guest honoraria.
  • Assist in administering other aspects of the budget including payment of location fees and transportation fees
  • Assist in coordination of instructor and student fellow contracts (draft using a template; mail to instructors; maintain a checklist to track signed, returned contracts)
  • Coordinate permissions and releases for student fellows, minor and adult (maintain a checklist, follow up on missing permissions and releases)
  • Monitor background checks for instructors and assistants (maintain a checklist in cooperation with JHU HR)
  • Assist in coordination of student fellow applications and registration (maintain a checklist)
  • Track student fellow attendance (monitoring instructor attendance sheets)
  • Assist in assembling course completion certificates
  • Coordinate course proposal submissions for review by FMS faculty (receive, log)
  • Other duties as assigned

Course/Event Planning and Marketing

  • Assisting in scheduling of courses and workshops
  • Assisting in event planning, 3-5 times per year, including scheduling rooms for screening of student fellow work and/or assisting in scheduling guest speakers, and assisting in promoting events via social networking sites
  • Assisting in oversight of program website
  • Assisting in promotion of program
  • Other duties as assigned

Qualifications

High School Diploma/G.E.D. required, Bachelor’s degree in a related field preferred. Requires 5 years of progressively responsible experience. Experience in social networking; children’s programs and/or community outreach; or in film and photographic arts a plus.

Special Knowledge and Skills:

  • Strong interpersonal skills
  • Strong organizational skills
  • Strong communication skills, oral and written
  • Proficiency in Microsoft Office and working with databases
  • Familiarity with SAP is desirable

NOTE: The successful candidate(s) for this position will be subject to a pre-employment background check.

This entry was posted by jsteele02.

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